🔒 PRIVACY POLICY

Effective Date: 8 November 2025

1. Introduction

Baltic Youth FC (“we”, “our”, “us”) operates the website https://balticyouthfc.co.uk
We respect your privacy and are committed to protecting personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

The Data Controller for Baltic Youth FC is:
Ewelina (Club Secretary)
Enham Playing Fields, Enham Alamein, SP11 6HP, Andover, UK
📧 Email: balticyouthfc@yahoo.com

2. Information We Collect

We collect personal data from parents or guardians for the purpose of youth membership and participation, including:

Parent/guardian name, email, and phone number
Player’s name, date of birth, and age group
Medical information relevant to training and safety
Emergency contact details
Login and membership account information

We do not knowingly collect data directly from children under 16 without parental involvement.

3. How We Use Personal Data

We use your data to:

Register and manage membership accounts
Communicate with parents and players
Schedule training, matches, and events
Manage safeguarding and medical requirements
Process payments or subscriptions (if applicable)
Comply with legal and FA regulatory obligations

4. Lawful Basis for Processing

We process personal data under the following lawful bases:

Consent – where parents/guardians agree to registration and communications.
Contract – to deliver football training and membership services.
Legal obligation – to comply with safeguarding, health, and safety requirements.

5. Data Retention

We retain data for the duration of a player’s membership and for up to two (2) years after leaving the club for safeguarding and record-keeping purposes.

6. Data Security

We implement reasonable security measures to protect your data. However, no system is completely secure, and we cannot guarantee absolute protection from unauthorised access.

7. Data Sharing

We may share relevant information only with:

The Football Association (FA) and relevant league organisers for registrations
Insurers or safeguarding authorities when required by law
Authorised service providers who assist in club operations (under strict confidentiality)

We will never sell or share personal data for marketing purposes.

8. Parental Rights

Parents and guardians have the right to:

Access, correct, or request deletion of their or their child’s data
Withdraw consent at any time
Lodge a complaint with the Information Commissioner’s Office (ICO) if concerned about data handling

9. Cookies

Our website may use cookies to improve user experience. You can control cookie settings through your browser at any time.

10. Changes to this Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with the revised effective date.

11. Contact

For questions or concerns about this Privacy Policy, please contact:
📧balticyouthfc@yahoo.com
📞 07400930363